We provide services for Enterprise, SME, schools and Charity organisations. Whether you need a global data audit or targeted help in a specific geography or function, Securys will work with you to embed data privacy across your organisation.

Privacy Notice

Privacy is what we do for a living; we take our work seriously and consequently are committed to protecting your privacy in our own processing. This notice describes the data which we will hold about you, what we will do with it and why, and how we will protect it. It also describes your rights and how to exercise them.

Who are we?

Securys Jamaica Limited is part of a group of companies. The ultimate parent company is Securys Limited, registered in England and Wales with company number 9084719 with a registered address at 161-165 Farringdon Road London EC1R 3AL, United Kingdom.

If you have any questions about how we use your information, or want to exercise your rights over your information, you can write to us at our Jamaican address above or contact us on:
Email: privacy@securys.com.jm 

What information do we collect and process about you, what do we do with it and why?

When you visit our website

We use cookies to collect and analyse information about how you use or interact with our website (website analytics). We justify this processing based on your consent given through our cookie banner. Please see our Cookie Notice for more information. Cookies are small data files which are transferred and stored on your computer or device by a website you visit, and which may be used for different purposes.
Most browsers will automatically accept a cookie, but it is possible to set your browser to notify you prior to it being set, at which point you can accept or reject it.

We host our website with an external provider, Hubspot, using their managed platform. We do not control what information they may collect and they do not pass this data on to us. Their corporate privacy policy may be found here: https://legal.hubspot.com/privacy-policy.

If you have any questions, concerns or complaints about their privacy policy or their data collection and processing practices, you may contact them using this form.

Alternatively, you may contact them by post:
Nicholas Knoop
HubSpot, Inc.
25 First Street, 2nd Floor
Cambridge, MA 02141 USA

When you contact us
If you get in touch with us – whether that is by phone, email, post or in person – you may provide us with personal information. For example, if you use our contact form, we ask for your name, email address and contact phone number. Only information that is needed to deal with your enquiry will be shared internally or with selected third parties. We will use the information you provide to deal with your enquiry and for no other purpose(s).

We justify this processing on the basis of your consent. We will keep this information for no longer than six months from our last interaction with you.

For marketing purposes
We may add you to our marketing database in several ways.
•    When you sign up via our website to hear from us
•    When you pass your business contact details to us, we may then add you to our marketing database.

When you sign up for a webinar or other event that we are sponsoring and opt-in to marketing
Where the webinar is hosted by a third party, the event organiser may share your business contact details with us for marketing purposes if you provide consent at the point of registration.

When sending invitations to events we will do some profiling of you to select events that we think will be relevant to you. This profiling will use data you have provided directly to us, data we have gathered from the public domain limited to the location of your office, your business or organisational role and the nature of your business or organisation, and data we gather from your behaviour in opening emails, accepting invitations and attending events. You can opt out of this profiling at any time – just contact us and ask either never to be invited or always to be invited.

We will only use your details for marketing where you have provided us consent. You may withdraw your consent at any time by unsubscribing to our marketing emails or by writing to us, emailing us or phoning us using our contact details above. We retain your personal data for marketing purposes until you unsubscribe or we get a hard bounce from an email we send you indicating that your email address is invalid.

When you interact with us on social media
We use LinkedIn, Facebook and Instagram to raise awareness of our brand, promote our activities and events and contact potential customers. When you comment on our posts or send us a private message you may provide us with your personal data. We will use the personal data you provide us to communicate with you and for no other purpose. We may also obtain information from LinkedIn, Facebook and Instagram about how you interact and engage with our posts and pages on their platform. We process your personal data on the basis of our legitimate interest in promoting our business, increasing audience engagement on social media, and responding to your comments and queries. If you wish, please contact us for a copy of the Legitimate Interest Assessment relevant to this processing. We are not responsible for the privacy practices of social media platforms. If you wish to obtain more information about how LinkedIn, Facebook and Instagram collect and manage your personal data, please visit the privacy notices on their websites.

When you apply for a job with us
When you apply for a position at Securys, the personal information you provide to us may include, your name, address (including email address), job and career history, educational background, professional membership and other relevant information from your CV.

We process the information you provide to us on the basis of a view to enter into a possible contract of employment. We will keep this information for no longer than 12 months from the last interaction with you. After that time, we will retain your name, address (including email address), date of application and post applied for, and a brief and objective record of the employment decision taken until 5 years after our last contact with you.

Who else will see your information?
We share your information within Securys between our constituent companies. These transfers are protected by our internal data sharing agreement, which incorporates regulatory approved standard contractual clauses. You may request a copy of this agreement by contacting us as set out above.
We will never sell your data nor provide access to it to any third parties for marketing purposes. We will share your data with our subcontractors because, like many businesses, we don’t do everything ourselves. When we have someone else help us handle an aspect of our business, we will pass them some of your data so that they can do their work. We will only ever give them the minimum information that they need and it will always remain under our control. This means that they can only do with your data what we tell them to, and can’t keep it once they no longer need it or pass it on to anyone else. We vet suppliers who handle confidential information, including personal data, and have contracts with them which require them to protect data appropriately.

Where legally required to do so we will share your information with other third parties such as our insurers or government agencies and regulators.

How do we look after your data?

We take the security of your data very seriously. We are ISO27001:2013 and ISO 27701:2019 certified; these certifications cover our entire organisation. Where we collect your personal data, we ensure that this data is retained within the EEA. 

We have strict contracts with anyone with whom we share information to ensure they take appropriate care of your data, in line with the Jamaican Data Protection Act of 2020. We will always obey both the letter and the spirit of the data protection laws that apply to us.

What are your rights?
You have the right to request access to all the information we hold about you and to ask us to correct any inaccurate personal information concerning you. We may in some circumstances need to check that what you have told us is accurate and require a form of identification.

You have the right to ask us to erase your information, to stop processing it or to restrict our processing of it. However, we may not be able to do so immediately if we have a lawful reason or a legal or contractual obligation to retain the information or continue the processing. We will notify you if this is the case.
Where you have given consent (such as for direct marketing), you have the right to withdraw it at any time.
To exercise any of these rights, please contact us using the details at the top of this policy.

You have the right not to be subjected to automated processing of your data in a way which will have a material impact on you. We do not use automated processing.

You also have the right to make a complaint to the Office of the Information Commissioner– the supervisory authority that handles data protection law in Jamaica.

You can contact them at: 
Website: https://oic.gov.jm/contact

Office of the Information Commissioner
Masonic Building, 2nd Floor
45- 47 Barbados Avenue 
Kingston 5
Email: info@oic.gov.jm

Telephone: (876) 920-4390

This Privacy Notice was last updated on 02 February 2024.

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